116th Annual Conference - Bellingham, Washington
Friday, November 9 - Sunday, November 11, 2018

Step-By-Step Directions

2018 Step-by-Step Instructions for Presiding Officers

Presiding Officers should receive email notifications whenever a proposal is submitted to their topic area. However, email delivery fails from time to time (due to sending failures and spam filters), so Presiding Officers should consult the website for a full record of proposals submitted to their sessions. Do check periodically to see how many proposals are coming in (if you see that you are receiving a huge number of strong submissions, so many as to justify requesting a second session, please let PAMLA Executive Director Craig Svonkin know that you will likely be asking for a second session as soon as possible). To see the proposals you’ve received for your session, you will need to log in at the PAMLA 2018 conference page.

Should you have a question, please email, call, or text the Executive Director, Craig Svonkin: svonkin@netzero.com or 626-354-7526. Craig does receive a lot of emails, so please include a clear explanation of the issue, a clear subject line, and do please sign your email.

Conference sessions are typically designed for three or four panelists, so please do not invite more than four panelists without first discussing the situation and the possibility of a second session with PAMLA Executive Director Craig Svonkin. Our room space is not limitless, but we do have a decent amount of space this year. If you think that you are receiving enough strong proposals to justify more than one session, please contact PAMLA Executive Director Craig Svonkin to request an additional session. Having two (or in some cases even more) sessions can add energy to your sesssions, so do contact Craig Svonkin if you think your received proposals warrant additional sessions. Additional sessions will be given out on a case by case basis, after consultation with the Executive Director.

Presiding Officers must accept or decline all proposals via the PAMLA website beginning May 31, 2018 (and hopefully no later than June 15, 2018—although we do know that some of you will need more time).

Should you not receive enough strong proposals by May 31 to form a full session, contact PAMLA Executive Director Craig Svonkin. There will be an extended deadline period for those sessions in need. This happens every year, and in most cases, the extra time allows us to create a strong session.

Please DO NOT begin accepting papers before the May 30 deadline has passed. To indicate your decision about a proposal, follow these steps (beginning on May 31):

1. Log in to the PAMLA website

Log in to the PAMLA website at http://www.pamla.org/user/login

If you have forgotten your username or password, you may retrieve them by entering your email address at http://www.pamla.org/user/password or by contacting webmaster@pamla.org

2.  Review proposals

Review the proposals listed on your "My Conference" page under "Submissions Received." You can click the paper title to see more details about each paper.

3. Invite (or decline) presenters (after May 30)

From the "Submissions Received" page, click the "change status" link for each paper when you are ready to indicate your decision.

   * Set the status to "Invited," "Declined," "Withdrawn," or other options as appropriate. If the paper proposal is strong, but not right for your session, you may also set the status to "Recommended for rerouting," and the PAMLA Executive Director will see if he can find that proposal another home. Please do not recommend weak proposals for rerouting so as to avoid declining weak proposals yourself. Only recommend for rerouting strong proposals that simply don't fit your session's design or that you don't have room for but wish you did.

   * Add a note explaining your decision and hit "Update Status." The note will be emailed to the submitter and retained in the history log. There is automatic language as well, but a brief note is a nice touch. Sessions usually have three or four panelists. Please do not invite more than four proposers to join your session unless you first receive permission to do so from Craig Svonkin, PAMLA Executive Director: svonkin@netzero.com.

4. Confirm presenters who accept

After receiving an email (or phone call, carrier pigeon, in-person?) confirmation from invited presenters, visit the site again and change their status to "Confirmed." (If you do not receive an email confirmation, you may need to email the invitee directly from your own email, to be sure they have received your invitation to join your session. Remember, emails can go astray, so you may need to try to politely contact an invitee more than once or even twice.)

5. Form sessions (assign presenters and arrange order)

After confirming ALL of your presenters (or perhaps declining some), please visit the "Sessions Organized" tab to assign them to a session and arrange the presentation order. Because many topic areas have multiple sessions, presenters are not automatically assigned to actual sessions. We rely on you to associate them with the correct sessions (when you do this, you will get to put them into the presentation order of your choice).

Please verify the status of all papers and make any corrections to the program copy on the website by the end of June.

If you have any questions or problems, immediately contact PAMLA Executive Director Craig Svonkin at svonkin@netzero.com or 626-354-7526.

Thank you so much for organizing a session at this year’s PAMLA conference!